Compliance

Readiness

The Readiness phase of COMPaaS involves assisting your nonprofit organization in developing a tailored compliance plan and implementing necessary policies, procedures, and controls.  After this phase, your organization will have a clear picture of your compliance readiness and a roadmap to guide you.

1. Compliance Assessment: Our COMPaaS team will conduct a thorough assessment of your existing compliance practices, then compare them against applicable legal and regulatory requirements to help identify areas where there are gaps.
2. Compliance Plan Development: Based on the findings and recommendations from the assessment, our COMPaaS team works closely with your organization to develop a customized plan to address the gaps and ensure ongoing compliance with relevant laws.
3. Policy Review: We work with you to develop a comprehensive documentation framework customized to your unique compliance requirements. This framework encompasses policies, procedures, and guidelines that align with your organization's operations, ensuring a solid foundation for compliance.
4. Compliance Controls Implementation: Having processes in place is not enough.  Your organization will need to demonstrate your practices and protocols are being followed. Our team will help you gather the evidence needed to prove you are compliant, and provide a central place to store and manage the documentation.
5. Training and Education: We recognize the importance of educating staff and stakeholders on compliance requirements and best practices. Our team will help develop training programs and educational materials tailored to your organization’s needs.

Monitoring & Maintenance

The Monitoring & Maintenance phase is where the “as a Service” comes into play. This involves long-term monitoring and maintenance of your compliance needs, with monthly reporting and check-ins with our Customer Success Team.

Here's a quick explanation of the process:

1. Ongoing Evidence Gathering and Management: We simplify the process of organizing and managing your compliance documentation by using automation to continuously gather essential evidence into a centralized repository. From tracking your most recent policy versions, to maintaining training attendance records, we streamline evidence management to provide peace of mind and allow you to maintain your compliance and audit evidence year over year.
2. Compliance Reporting: Our team guides you in generating comprehensive compliance reports, showcasing real-time adherence to regulations, security measures, training commitments and data protection protocols. These reports reinforce your commitment to compliance and build trust with stakeholders, such as regulatory bodies, donors, and grant-making organizations. In addition, these reports can be used with cyber insurance providers, which in many cases, can result in a decreased premium upon renewal.
3. Compliance Updates and Alerts: We provide regular updates and alerts to your organization regarding these changes in legislation, regulations, and compliance requirements and how they may impact operations through your personalized online compliance portal and ongoing check-in sessions.
4. Customer Success Team: Your Customer Success Team will be there with you every step of the way, providing guidance and support on how to navigate regulatory changes, offering best practices, and meeting with you regularly with updates.